The role of a town clerk
The clerk is employed by the Council and is often the Responsible Financial Officer (RFO). A councillor may be appointed as clerk, but they cannot be paid any remuneration.
As the Councils Proper Officer, the clerk has a duty to both sign summons and to attend meetings.
The clerk prepares the agenda for meetings, take minutes and implement the policy decisions and instructions of the council as a single body.
The clerk is to prioritise work effectively and efficiently, ensure the council is acting within the law. The clerk offers support, advice, management and administration; using contacts, advisors and reference material, researches ideas, gathers and collates information.
The clerk has the responsibility to ensure that members of staff have contracts, job descriptions and procedures for appraisals and grievance.
The clerk must keep up to date with and have a sound understanding of the duties, powers and functions of the council and attend training courses when necessary.
The clerk is responsible for the retention of documents, which have been deposited, for the purpose directed by legislation.
The clerk can be delegated powers by the council to take action. The clerk has a duty as RFO to ensure that accounts are in accordance with Regulations.
The clerk is the first line of contact and should act and communicate in an objective, professional and proper manner.